At S4labour, we are committed to protecting your privacy and ensuring the secure processing of personal data. As a SaaS provider, we deliver workforce scheduling and HR management software to businesses. This privacy policy outlines how we process personal data in compliance with the General Data Protection Regulation (GDPR) and your rights regarding that data.
S4labour provides labour scheduling and HR management software to businesses. In this role, S4labour acts as a data processor, handling personal data on behalf of our customers (employers), who are the data controllers. Your employer determines how and why your personal data is processed. Please refer to your employer's privacy policy for more information on how they manage your data.
We process the following types of personal data:
We process personal data based on the following legal grounds:
To provide our SaaS services, we may share your personal data with trusted third-party service providers, such as cloud hosting providers or IT support services. These sub-processors are bound by data protection agreements, ensuring that they process data in compliance with GDPR and other applicable laws.
In addition, if your employer instructs us to integrate with other platforms, such as till providers, training or LMS platforms, or time and attendance solutions, we will do so only at their express instruction. In these cases, your employer remains responsible for managing the sharing of data between these systems.
If personal data is transferred outside the UK or EEA for the purpose of delivering our services, we use appropriate safeguards such as Standard Contractual Clauses to ensure that your data is protected and compliant with UK GDPR.
We take data security seriously and employ robust measures, including encryption, access controls, and regular audits, to safeguard your personal data. While no system can be completely secure, we follow best practices to minimize the risk of unauthorized access, alteration, or misuse of your data.
In the event of a data breach, S4labour will notify your employer and work with them to ensure that any affected individuals are informed as required by law.
We retain personal data for as long as instructed by your employer. Once our contract with your employer ends, we will retain data for a period agreed upon with your employer, or as required by law. Deletion of personal data is managed by your employer, and S4labour will assist in fulfilling data deletion requests according to their instructions.
You have the right to access and correct your personal data. Your employer may provide self-service options, allowing you to update certain personal details, such as your address, directly through the S4labour platform. If you cannot update certain information yourself, please contact your manager or HR department, who will be able to make the necessary changes.
For other data access or correction requests, your employer is responsible for processing these requests, and S4labour will assist them as needed.
We use cookies and similar technologies on our website to enhance your experience and improve our services. Cookies allow us to collect usage data and track how visitors interact with our site. You can manage your cookie preferences through your browser settings. For more information, please refer to our Cookie Policy.
We may update this privacy policy from time to time to reflect changes in our data processing practices or legal obligations. Significant changes will be communicated through our website. We recommend reviewing this policy periodically for the latest information.
If you have any questions about this privacy policy or how we handle your personal data, please contact us at:
S4labour, Cherwell Business Village, Southam Road,Banbury, OX16 2SP
Email: info@s4labour.co.uk
Phone: +44 1295 252353